Gloucestershire College is a modern, well-equipped college with a thriving community of UK and international students. They offer a range of education and training programmes for school leavers and mature students. There are three campus sites, in Cheltenham, Gloucester and the Forest of Dean. The Student Services centres are open for enquiries between 8.30am and 5.00pm, Monday to Friday.
Gloucestershire College
Mitel technology provides Gloucestershire College staff and students with a fully integrated and efficient communication system.
The Challenge
Gloucestershire College had two disparate legacy systems: a Cisco IP platform, providing IP telephony at all of their sites and the main Student Services function, running on a Virgin inbound hosted portal. The Cisco and Virgin technology was not compatible and the Cisco platform was becoming time-consuming logistically and add-ons were expensive to procure.
With limited integration options, when an inbound call came into Student Services and the operative transferred a call, the initial agent’s line remained open for the duration of the transferred call, so they couldn’t log in or log out.
There were also reporting issues as it was never clear when a call was started and when it ended.
The Solution
Gloucestershire College required a more intuitive, integrated communications solution, with efficient queueing and call handling functions, as well as more functionality and better reliability. However, with recent Government cuts in Education Services, technology budgets were tightening and the pressure increasing. The college was not averse to a capital investment but no longer wanted to pay ongoing rental fees.
The college turned to Croft who proposed Mitel’s Connect solution. The feature-rich functionality was an attractive option so they decided to deploy Mitel Connect and the Enterprise Contact Centre technology to handle queued calls within Student Services.
The main challenge was that Gloucestershire College needed it deployed very quickly. They met with Croft in June 2016 and asked them to develop and migrate a platform for the start of the summer enrolment period.
The Mitel Connect telephony solution and ECC were up and running by July 2016, in only four weeks, from the point of order to go live. It was an impressive turnaround which was project managed quickly and seamlessly by Croft.
Shane Elliot, Network Manager at Gloucestershire College
" The staff were happy using Mitel technology from the outset. The only thing I regret is that we didn’t do it sooner! Mitel and Croft solutions are very responsive and I would highly recommend them. "
The Results
The Mitel solution enables the contact centre technology to fully integrate with the legacy Cisco platform. The Student Services team are using the Mitel Connect UC Client, allowing for faster and more efficient communications between staff and students.
Croft Solutions provided staff training on the new Connect system and contact centre solution, which was very well-received.
Croft now support the Mitel technology, during office hours, Monday to Friday.